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Association Management


What we do:
If you are looking for an organisation to take the stress out of your association management then Hampton Medical can assist. By harnessing our in-house expertise and established systems, we can deliver a highly competitive service that can help your association achieve its goals in a smooth and efficient manner.

We offer a range of services for our clients to include the following:

  • Maintaining association membership databases
  • Handling annual membership subscriptions
  • Preparing newsletters and membership updates
  • Organising and attending Committees and AGMs
  • Preparing agendas, minutes and liaising with Committee regarding action points
  • Ensuring Association is run according to its constitution or rules
  • Advising on legal status and charitable status applications
  • Preparation of annual Charity returns
  • Handling VAT on behalf of the association
  • Undertaking all financial management (annual accounts, budgets, cashflow etc.)
  • Membership subscriptions and renewal payments
  • Council, Board, Committee and Working Party travel and subsistence expense claims
  • Securing financial support through industry, public bodies and research agencies
  • Organising scientific conferences and smaller meetings/satellites
  • Approaching potential sponsors and exhibitors on the Association's behalf
Public Relations
  • Attendance at Congress and manning a booth during the Congress
  • Ensuring adequate advertisement of the Association and its Congresses
Correspondence on behalf of the Association
  • Act as a hub for all communication to members, supporters /sponsors and committees, whilst answering all daily enquiries from all external sources
  • Adhere to the values and brand of the Association in order to communicate in a consistent, recognisable fashion
  • Support in developing and producing materials for promotion of the Association
  • Work with the client to produce branded and topical promotional items for the Association
  • Source the most cost effective products and brief in-house designers or an external supplier, whilst liaising at all points with the client
Liaison with publishers of Journals
  • Liaison with publishers of Medical Journals: An integral part of the annual membership subscription fee often includes an annual subscription to an official Journal
  • Collect membership payment and liaise with the Journal in order that they can circulate Journal issues to members in a timely fashion