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Hampton Medical organises a diverse range of events, from small advisory board meetings to medium-sized educational conferences and large international symposia. Services include:
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Initial Planning
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- Discussion of overall aims and objectives
- Liaison with client and scientific advisors regarding the scientific programme
- Preparation of organisational timetables
- Applying for subvention and civic support
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Venue
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- Investigation and recommendation of venues
- Liaison with venue, caterers, signage contractors, audiovisual technical managers
- Stage set design, scientific poster display and seating arrangements
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Accommodation
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- Negotiation of preferential rates & payment schedules with hotels/universities
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Marketing
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- Targeted publicity campaigns (direct mail, advertising, society mailings, internet, publicity at related events)
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Sponsors/Exhibitors
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- Identifying and approaching potential sponsors and exhibitors
- Preparing exhibition floor plans, exhibition manuals and exhibitor supervision on site
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Social Events
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- Organising welcome receptions, conference dinners, speakers/VIP dinners, theatre evenings, entertainment, coach transfers
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Financial
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- Budget and cashflow forecasts
- Advising on VAT, insurance, charitable status and legal issues
- Preparing final accounts
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Delegate Management
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- Preparing meeting announcements
- Delegate registration (online and/or traditional methods) click here for demo
- Delegate liaison
- Preparing conference materials
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