|
| |
|
|
|
| |
 |
| |
|
| |
Hampton Medical organises a diverse range of events, from small advisory board meetings to medium-sized educational conferences and large international symposia. Services include:
|
|
|
|
|
|
Initial Planning
|
- Discussion of overall aims and objectives
- Liaison with client and scientific advisors regarding the scientific
programme
- Preparation of organisational timetables
- Applying for subvention and civic support
|
| |
|
| Venue
|
- Investigation and recommendation of venues
- Liaison with venue, caterers, signage contractors, audiovisual
technical managers
- Stage set design, scientific poster display and seating arrangements
|
| |
|
| Accommodation
|
- Negotiation of preferential rates & payment schedules with hotels/universities
|
| |
|
| Marketing
|
- Targeted publicity campaigns (direct mail, advertising, society mailings, internet, publicity at related events)
|
| |
|
| Sponsors/Exhibitors
|
- Identifying and approaching potential sponsors and exhibitors
- Preparing exhibition floor plans, exhibition manuals and
exhibitor supervision on site
|
| |
|
| Social Events
|
- Organising welcome receptions, conference dinners, speakers/VIP
dinners, theatre evenings, entertainment, coach transfers
|
| |
|
| Financial
|
- Budget and cashflow forecasts
- Advising on VAT, insurance, charitable status and legal issues
- Preparing final accounts
|
| |
|
| Delegate Management
|
- Preparing meeting announcements
- Delegate registration (online and/or traditional methods) click here for demo
- Delegate liaison
- Preparing conference materials
|
